Purchasing Agent—HVAC / Plumbing experience preferred!

We would love to find someone with HVAC or Plumbing TRADE experience and familiarity with our Parts, Materials, Vendors, and Suppliers!

Full Time - Hourly position - Monday - Friday Day Shift - Early Starts at 7 am

Our Warehouse Operations Team is GROWING! We are BUSY!
This role you will be sitting onsite at our STAN's location in Austin Texas!

Additionally: Experience in Inventory Management of Construction materials, Automotive or Mechanical parts is helpful!

Procurement, Warehouse, Inventory & Vendor Management experience required.

The Purchasing Agent / Buyer position is critical to the growth and success of STAN'S HVAC / Plumbing Teams! As a Purchasing Agent, you will work with the Warehouse and operations team to supervise and coordinate the buying of HVAC/Plumbing products, materials, and services professionally. Your responsibilities also include monitoring purchasing expenses, vendor pricing, parts expediting, and keeping track of accounts/contracts.

??Under the direction of the Warehouse Manager and the?Warehouse Supervisor,?the Purchasing Agent will: support our company’s warehouse operations. This position will manage inventory and support purchasing operations. ?

ESSENTIAL JOB FUNCTIONS:

Inventory Management:

• Conduct regular audits and cycle counts to ensure inventory accuracy.

• Process Warranty's

• Monitor stock levels and promptly report discrepancies to management.

• Maintain organized storage areas for efficient product access.

Purchasing Support:

• Assist in placing orders for inventory replenishment.

• Collaborate with vendors to verify product availability and delivery schedules.

• Track incoming shipments and ensure timely processing.

Data Entry and Reporting:

• Update inventory management systems with precise stock information.

• Establishing and Monitoring Min / Max levels to support business needs, and to scale for growth

• Generate reports on inventory levels, trends, and purchasing requirements.

Shipping and Receiving:

• Support the receiving process by inspecting incoming goods for quality and accuracy.

• Monitor Return-to-Vendor and Credit Recoveries

• Prepare items for shipment, ensuring proper packaging and documentation.

Health and Safety Compliance:

• Follow safety protocols and best practices within the warehouse.

• Report any safety concerns or incidents to management immediately

• Ensure safety best practices are followed in the field.

• Other duties as assigned.

Essential Job Functions:

• Execute sourcing of materials to meet cost, timing and quality objectives.
• Partner with business unit leaders and provide excellent service in support of company goals.
• Maintenance of vendor price lists and preferred supplier relationships
• Vendor price alignment with company’s profit target
• Prepare purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
• Verify purchase orders by comparing items requested to take-off sheets; clarifying unclear items; and recommending alternatives.
• Verify vendor acknowledgements and ensure timely delivery.
• Maintain good and positive working relationships with distributors, suppliers, and internal departments.
• Collaborate with other departments to resolve quantity, quality, and supply issues in a timely and efficient manner.
• Review and resolve back orders, warranty parts and returns.

Qualifications

• 3-5 years’ experience in tactical procurement, buying and expediting of service / warehouse parts
• 2+-year experience preferred in purchasing for HVAC or similar industry
• Knowledge of the basic principles of inventory management
• Service Titan experience is preferred.
• Applicants with previous experience in a mechanical field such as HVAC, plumbing, or automotive service are preferred.
• Strong Microsoft Excel, Word, and Outlook proficiency
• High energy with the ability to manage competing priorities.
• Analytical problem solver with strong organizational skills
• Detail-oriented, well-organized, and committed to driving results.
• Excellent verbal and written communication skills and comfortable operating in a matrix organization.
• Familiarity with procure-to-pay processes (i.e., PO generation, Approval, Supplier Confirmation, Expediting and Receiving)
• Ability to handle high volume during peak demand times.

ADDITIONAL QUALIFICATIONS/ABILITIES:

• High school diploma or equivalent; additional education in supply chain management or a related field is a plus.

• Previous experience in a warehouse or inventory role, preferably in Plumbing, HVAC, or Electric sectors.

• Familiarity with inventory management software and the Microsoft Office Suite.

• Strong attention to detail and excellent problem-solving skills.

• Ability to lift and move heavy items as needed.

• Strong communication and teamwork skills.

• Assist Fleet Manager; basic automotive knowledge is a plus.

• Forklift certification is a plus.

• Ability to work extended hours, weekends and holidays ?

EDUCATION/EXPERIENCE REQUIREMENTS:

REQUIRED:

• High School diploma or equivalent

• 3-5 years’ experience as a Warehouse Associate in Plumbing & HVAC trades (preferred)

• Forklift Certification a plus

PREFERRED:

• Experience in the trades: HVAC, plumbing, electrical

• Experience with Service Titan

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

• Work is performed in a warehouse environment.?

• Ability to lift and transport >50lbs

• Travel to other client/customer locations on an?as-needed basis.

• Travel to vendors when required

BENEFITS:

Compensation: $22-24/hr

Benefits: Medical, Dental, Vision, PTO, Paid Holidays, 401K w/ company match

SCHEDULE:

Monday-Friday 7 am / 8am start times; can change as business needs change

EOE